On March 3, 2010, the Procurement Department, in conjunction with the Planning and Construction Department, issued a Request for Proposal (RFP) for Real Estate Brokerage Services. To evaluate this RFP, firms were asked to provide their implementation plan, qualifications and experience, small business utilization, fees for services, and responsiveness. Proposals were due on March 30, 2010. Hillsborough County Public Schools utilized an online vendor registration system to notify potential bidders of opportunities. Through this system, seven firms responded (Attachment A). The evaluation process included a committee of district-level personnel (Attachment B). The committee evaluated the proposals based on stated criteria (Attachment C) and individually rated each firm (Attachment D). The committee recommended awarding to the six highest rated firms with one declining (Attachment E).

The initial term of the contract is for three years beginning October 6, 2010. This contract may be renewed by the Superintendent for two additional one-year periods, provided all terms and conditions remain unchanged and in full force and effect.

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

Funds will be included in the Capital Outlay Budget as outlined in the Capital Outlay Five-Year Plan.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.