Renew Existing Bid Submitted by R2J Chemical Services and Aquatech - Request for Proposal (RFP) #5017-MST Professional Water Treatment Contractors (Business Division)

On August 17, 2007, the Procurement Department, in conjunction with the Maintenance Department, issued a Request for Proposal for water treatment contractors. The initial term for this award was from November 21, 2007 to November 20, 2010, with two additional one-year renewal options, negotiable yearly. The suppliers have agreed to renew for the period beginning November 21, 2010, and ending November 20, 2013, with prices, terms, and conditions to remain unchanged. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

* Align financial resources to support the district’s strategic goals

These services are included in the Maintenance Department budget in an amount not to exceed $290,000.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.