Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, October 26, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Renew Existing Bid Submitted by McConnie Fence and Walkers Fence Co. - Invitation to Bid (ITB) #8213-MST Fence Installation and Repair (Business Division)

EXECUTIVE SUMMARY

On November 4, 2008, the Procurement Department, in conjunction with the Maintenance Department, issued an Invitation to Bid for fence installation and repair. The initial term for this award was from December 10, 2008 to December 9, 2009, with four additional one-year renewal options, negotiable yearly. The suppliers have agreed to renew for the third year, beginning December 10, 2010, and ending December 9, 2011, with prices, terms, and conditions to remain unchanged. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals

FINANCIAL IMPACT (Budgeted: Yes)

These services are included in the Maintenance Department budget in an amount not to exceed $75,000.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Mina Kaeding, Senior Procurement Officer, Procurement Department

Cathy Valdes
Chief Facilities Officer
813-272-4004
Gretchen Saunders
Chief Business Officer
813-272-4270
A 5.07
Hillsborough County Public Schools (Florida) * Mtg.#20101026_429 * Section A Item# 5.07