On August 23, 2010, the Procurement Department, in conjunction with the Federal Programs Department, issued a Request for Proposal (RFP) for Special Programs and Services for the Title 1 Part D Program. To evaluate this RFP, firms were asked to provide their program and curriculum, qualifications and experience, small business utilization, fees for services, and availability. Proposals were due on September 23, 2010. Hillsborough County Public Schools utilized an online vendor registration system to notify potential bidders of opportunities. Through this system, eighteen firms responded (Attachment A). The evaluation process included a committee of district-level personnel (Attachment B). The committee evaluated the proposals based on stated criteria (Attachment C.) The committee recommended awarding to all of the eligible vendors, to be utilized as needed (Attachment D).

The initial term of the contract is for one year beginning October 27, 2010. This contract may be renewed by the Superintendent for four additional one-year periods, provided all terms and conditions remain unchanged and in full force and effect.

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

Services provided by approved vendors are included in the Title 1 Part A and D grant funds, in an amount not to exceed $200,000 for a one year period.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.