Renew Existing Bid Submitted by Porter Paints - Invitation to Bid (ITB) #8193-MST Paint (Business Division)

On October 21, 2008, the Procurement Department, in conjunction with the Maintenance Department, issued an Invitation to Bid for paint. The initial term for this award was from December 10, 2008 to December 9, 2009, with four additional one-year renewal options, negotiable yearly. The supplier has agreed to renew for the period beginning December 10, 2010, and ending December 9, 2011, with prices, terms, and conditions to remain unchanged. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

* Align financial resources to support the district’s strategic goals

These services are included in the Maintenance Department budget in an amount not to exceed $100,000.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.