Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, October 26, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve the Recommendation to Purchase "First Class Site License" from Open Text, Inc. (Information and Technology Division)

EXECUTIVE SUMMARY

This license renewal from Open Text, Inc. is for the purchase of First Class Site License software. This purchase is exempt from the bidding process per the Department of Education Rule 6A1.012 purchasing policies.

This contract is a three-year term starting October 29, 2010, and ending October 28, 2013.

This three-year maintenance/support and licensing contract with Open Text/First Class Division will include enhanced enterprise maintenance and support services and unlimited district licensing for all First Class applications, including but not limited to; Core System Services, E-mail/Collaboration Services, Archive Services, Synchronization Services, Application Services, and Unified Communication Services.

Based upon the current licensing and maintenance and support structure this three year enhanced enterprise maintenance/support and unlimited licensing contract will save the district $9,000.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals

FINANCIAL IMPACT (Budgeted: Yes)

Funds of $125,000 will be available from Technology Support E-Rate funds.

EVALUATION

SUBMITTED BY: Stephan Hegarty, Communications Officer, External Communications

David J. Steele, Ph.D
Chief Information and Technology Officer and Project Director for Empowering Effective Teachers Grant
813-272-4600
Gretchen Saunders
Chief Business Officer
813-272-4270
A 5.29
Hillsborough County Public Schools (Florida) * Mtg.#20101026_429 * Section A Item# 5.29