Renew the Proposal Submitted by Edline – Request for Proposal (RFP) #9052-DST Gradebook with Parent/Student Access (Business Division)

On April 2, 2009, the Procurement Department, in conjunction with the Information and Technology Division, issued a Request for Proposal (RFP) for qualified firms to provide a centralized, web-based, gradebook with parent/student access. The initial term of the contract is for three years, beginning July 14, 2009. This contract may be renewed by the Superintendent for two additional one-year periods, prices subject to negotiations provided all other terms and conditions remain unchanged. Initially, the agreement was mistakenly identified as a one-year agreement with four, one-year renewals.

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

Funds of approximately $165,000 were appropriated in the Information and Technology Division budget to provide a centralized, web-based, gradebook with parent/student access.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.