Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, December 11, 2007
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Miles Automotive Equipment LLC - Invitation to Bid (ITB)#0007013A-EST Automotive Tools and Equipment (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of Industrial and Technology Education to establish fixed pricing for automotive tools and equipment. This recommendation has been reviewed by the Supervisor of Industrial and Technology Education. A more detailed review of specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: "Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school's education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality."

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $14,000 for 2007/2008 are available in the Industrial and Technology Education budget for the purchase of automotive tools and equipment.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Michael A. Grego, Ed.D.
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.09
Hillsborough County Public Schools (Florida) * Mtg.#20071211_271 * Section A Item# 5.09