Accept the Overall Lowest and Best Bid Submitted by MSC Industrial Supply - Invitation to Bid (ITB) #0007031-MST Industrial Belts and Inserts for Air Conditioners (Business Division)

This bid was prepared at the request of the Maintenance Cooling Equipment Department to establish fixed pricing for Industrial Belts and Inserts. Award of this contract is based on the lowest and best bid submitted by MSC Industrial Supply. This recommendation has been reviewed by the Cooling Equipment Maintenance Manager. A more detailed review of specifications can be obtained by contacting the Procurement Department.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

Funds of approximately $40,000 will be available in the Maintenance Cooling Equipment budget for the purchase of Industrial Belts and Inserts.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.