Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, March 4, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Best Bid Submitted by Diversified Audio, Inc. - Invitation to Quote (ITQ) #0001155 Wharton Auditorium Sound System (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of Wharton High School to establish a firm price for a custom installed auditorium sound system. This recommendation has been reviewed by Scott Fritz, Principal, and the Procurement Department. A more detailed review of specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: "Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality."

FINANCIAL IMPACT (Budgeted: Yes)

The funding will be a matching fund of $18,050.83 from Two Mills and $18,050.82 from a donation by Chuck Sykes.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.17
Hillsborough County Public Schools (Florida) * Mtg.#20080304_289 * Section A Item# 5.17