Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #0008007-EST Secondary Music Instruments and Pianos (Business Division)

This bid was prepared at the request of the Secondary Music Education Department to establish fixed pricing for musical instruments. This recommendation has been reviewed by the Supervisor of Middle and Secondary Music Education. A more detailed review of specifications can be obtained by contacting the Procurement Department.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

Funds of approximately $400,000 will be available in the Secondary Music Education Department budget and in school site budgets.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.