Hillsborough County Public Schools Curriculum and Instruction
Action Item

DATE: Tuesday, May 20, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve Memorandum of Understanding with Bay Area Youth Track and Field, Inc. and Tampa Bay Sports Commission For Use of Jefferson High School Track Facilities (Athletics)

EXECUTIVE SUMMARY

We request approval of the Memorandum of Understanding with Bay Area Youth Track and Field, Inc. (BAYTAF) and Tampa Bay Sports Commission for use of Jefferson High School’s track and field facilities/equipment and concessions to hold the BAYTAF Classic.

In an effort to bring prestigious track meets to the area, the Tampa Bay Sports Commission implemented a plan to upgrade the track facility at Jefferson High School. With these upgrades, Jefferson High School would be able to host an Olympic qualifying event as well as quality district events. The Tampa Bay Sports Commission is charged with the task of bringing high quality sporting events to the Tampa Bay area. In the past they have hosted the Final Four (men's and women's), ACC Basketball Tournament, as well as many other national tournaments for amateur athletics.

As a result of the upgrades to the facilities (valued at approximately $60,000), the Tampa Bay Sports Commission is requesting use of the Jefferson High School’s track and field facilities/equipment and concessions on the following dates:

  • May 23-25, 2008
  • May 22-24, 2009
  • May 28-30, 2010
  • May 27-29, 2011
  • May 25-27, 2012
Additionally, the site would be used for Amateur Athletic Union (AAU) or United States of America Track and Field (USATF) Regional Qualifiers, to be determined annually and with 90 days notice.

BAYTAF will be solely responsible for the event management and agrees to adhere to school rules and standards. BAYTAF is responsible for securing event insurance and assumes liability of any incidents or claims made during such events.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

N/A

FINANCIAL IMPACT (Budgeted: No)

Tampa Bay Sports Commission's upgrade of the track facility at Jefferson High School is valued at approximately $60,0000.

EVALUATION

SUBMITTED BY:

Lanness Robinson
Director of Athletics
(813) 740-3971 		Michael Grego, Ed.D.
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
A 1.12
Hillsborough County Public Schools (Florida) * Mtg.#20080520_293 * Section A Item# 1.12