Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, August 5, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent


Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB)#8128-MST Van and Truck Accessories, Purchase and Installation (Business Division)


This bid was prepared at the request of the Maintenance Operations Department to establish fixed pricing for the purchase and installation of accessories for the District's new trucks and vans. Award of this contract shall be to the lowest bidder for each line item, as specified in the bid. This recommendation has been reviewed by the General Manager of Maintenance. A more detailed review of the specifications can be obtained by contacting the Procurement Department.


As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”


Funds of approximately $50,000 will be available in the Maintenance Operations Department budget for the purchase and installation of van and truck accessories.


Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.16
Hillsborough County Public Schools (Florida) * Mtg.#20080805_297 * Section A Item# 5.16