Contract with the Lowest and Best Proposal Submitted by Parlant Technology, Inc. / ParentLink - Request For Proposal (RFP) #8053-DST Notification System for Parents and District Employees (Business Division)

The School Board at its July 15, 2008, meeting awarded Request For Proposal (RFP) #8053-DST Notification System for Parents and District Employees to Parlant Technology, Inc. / ParentLink. Attached is the recommended contract, which was reviewed and approved by the School Board Attorney, Thomas Gonzalez.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

Funds of $240,000 for 2008/2009 are available in Project 5377 in the Office of Communications budget for the purchase of Notification System for Parents and District Employees.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.