DATE: Tuesday, August 5, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Various Vendors - Invitation to Bid (ITB) 8137-DST Bread Products (Business Division)
This bid was prepared at the request of the Student Nutrition Services to establish fixed pricing for bread products. Award of this contract shall be to the lowest bidder as specified in the bid. This recommendation has been reviewed by the Student Nutrition Services Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”
FINANCIAL IMPACT (Budgeted: Yes)
Funds of approximately $925,000 will be available in the Student Nutrition Services Department budget for the purchase of bread products.
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
Jean R. Bowman, General Manager, Procurement Department
General Manager, Student Nutrition Services
Chief Business Officer
Hillsborough County Public Schools (Florida) * Mtg.#20080805_297 * Section A Item# 5.06