DATE: Tuesday, August 5, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB)#8131-DST Food Service Sanitation Services (Business Division) Revised Attachment
This bid was prepared at the request of the Student Nutrition Services Department to establish fixed pricing for a Food Service Sanitation Program, which includes: training on safe working practices, chemicals, and solvents. Award of this contract shall be to the lowest overall group of items, as specified in the bid. This recommendation has been reviewed and accepted by the Student Nutrition Services Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”
FINANCIAL IMPACT (Budgeted: Yes)
Funds of approximately $225,000 will be available in the Student Nutrition Services Department budget for the purchase of the Food Service Sanitation Program services.
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
General Manager, Student Nutrition Services
Chief Business Officer
Hillsborough County Public Schools (Florida) * Mtg.#20080805_297 * Section A Item# 5.11R