DATE: Tuesday, October 21, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #8155-EST Audio Visual Equipment and Supplies (Business Division)
This bid was prepared at the request of the Customer Service and Support Department, Information and Technology Division, to establish fixed pricing for the purchase of audio visual equipment and supplies. Award of this contract shall be to the lowest bidder for each line item or lowest total for a group, as specified in the bid. This recommendation has been reviewed by the General Manager of Customer Service and Support. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted: Yes)
These funds are, or will be, included in the General Fund or Capital Outlay Budget in an amount not to exceed $3,000,000.
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
Jean R. Bowman, General Manager, Procurement Department
David J. Steele, Ph.D.
Chief Information andTechnology Officer
Chief Business Officer
Hillsborough County Public Schools (Florida) * Mtg.#20081021_302 * Section A Item# 5.09