Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, November 18, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #8086A-MST Maintenance of Grounds at Various Schools (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Maintenance Department to establish fixed pricing for turf grass and landscape (i.e. grounds) maintenance at various schools throughout the District. Maintenance to include, but not limited to, all mowing, edging, pruning, weeding, shearing, and mulching of various properties throughout the District. Vendor(s) is providing all labor, materials, supervision, staff, equipment, incidentals, and related items necessary to complete the work in accordance with the specifications. Award of this contract shall be to the lowest bidder for each total for a group, as specified in the bid. This recommendation has been reviewed by the General Manager of Maintenance. The bid will be implemented over time through employee attrition. No employee will lose their job. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align the performance management system with the district’s priorities

FINANCIAL IMPACT (Budgeted: Yes)

Funds of up to approximately $307,000.00 will be available in the Maintenance Department budget for the purchase of ground maintenance at various sites.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.06
Hillsborough County Public Schools (Florida) * Mtg.#20081118_305 * Section A Item# 5.06