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Business
Action Item
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DATE: Tuesday, February 24, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Overall Lowest and Best Bid Submitted by Various Vendors - Invitation to Bid (ITB) #8231-MST Custodial Mats (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Custodial Operations Department to establish fixed pricing for the purchase of custodial mats. Award of this contract shall be to the lowest bidder for each line item or total for a group, as specified in the bid. This recommendation has been reviewed by the Manager of Custodial Operations. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted: Yes)
Funds of approximately $50,000 will be available in the Custodial Operations Department budget for custodial mats.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:
Jean R. Bowman, General Manager, Procurement Department
Cathy Valdes
Chief Facilities Officer
(813) 272-4004
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Gretchen Saunders
Chief Business Officer
(813) 272-4270
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A 5.16
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Hillsborough County Public Schools (Florida) * Mtg.#20090224_344 * Section A Item# 5.16
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