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Business
Action Item
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DATE: Tuesday, April 21, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Request Permission to Negotiate with SimplexGrinnell (a Sole-Source Vendor) for Intercom Proprietary Maintenance and Repair Services that will be Used by the Communications and Electronics Repair Department (Business Division)
EXECUTIVE SUMMARY
SimplexGrinnell is a sole-source vendor for proprietary maintenance and repair of intercoms in the Communications and Electronics Repair Department. The work must be completed by SimplexGrinnell or the warranty will be voided. Procurement has existing bids in place to maintain the equipment after the warranty period. The contract term is open-ended until the warranty expires and additional vendors will be added as needed.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
* Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted: Yes)
Funds for 2008/2009 are available in the Communications and Electronics Repair Department's budget for the purchase of proprietary maintenance and repair services.
EVALUATION
Contract administration or evaluation is performed by the Project Manager and Senior Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:
Jean R. Bowman, General Manager, Procurement Department
Cathy Valdes
Chief Facilities Officer
(813) 272-4004
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Gretchen Saunders
Chief Business Officer
(813) 272-4270
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A 5.12
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Hillsborough County Public Schools (Florida) * Mtg.#20090421_348 * Section A Item# 5.12
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