Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, April 21, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve Revisions to Payroll Schedules for 2008/2009 Fiscal Year (Business Division)

EXECUTIVE SUMMARY

Payroll schedules for the 2008/2009 fiscal year were originally approved on May 6, 2008, based on the previously Board-approved school calendar and the work calendars prepared by the Division of Human Resources (HR). The payroll schedule for 12-month personnel was originally designed to continue with normal biweekly payments at the end of the current fiscal year in June and the beginning of the next fiscal year in July.

Restrictions concerning the proper allocation of payroll expenditures to the appropriate fiscal year currently prohibits payment in July for days worked in June. The proposed recommendation is to modify the 12-month payroll schedule to allow days worked from June 15 through June 30, to be paid on June 30, 2009, instead of the originally approved July paydays. This change also affects other employees working during June and July such as substitute, non-permanent, and other personnel.

In addition, the first EYP refund payment will be paid on June 30, 2009, due to the elimination of the previously approved July 2, 2009, payday.

The original and proposed payroll schedules are attached.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

EVALUATION

Payroll schedules are reviewed throughout the year. Changes in work calendars, number of student days, or other significant events may cause adjustments to the payroll schedules.

SUBMITTED BY: Susan Mann, Business Process Analyst



Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.04
Hillsborough County Public Schools (Florida) * Mtg.#20090421_348 * Section A Item# 5.04