Hillsborough County Public Schools Facilities
Action Item

DATE: Tuesday, April 21, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve Appointment of Architect and Construction Manager for Renovation at Trapnell Elementary School and Appointment of Construction Manager for HVAC Renovation at Brewster Technical Center and Seffner Elementary School

EXECUTIVE SUMMARY

These projects provide for renovation of Trapnell Elementary School, and renovation of the heating, ventilating, and air conditioning (HVAC) systems at Brewster Technical Center and Seffner Elementary School. The Board previously appointed the engineering firms of KPI Engineering Inc. and Advanced Systems Engineering, Inc. to provide design services for the Brewster and Seffner HVAC projects, respectively. Appointment of a qualified architect for the Trapnell renovation project; and qualified construction managers for the Trapnell renovation and Brewster and Seffner HVAC renovation projects, is required.

Florida Statutes and School Board policy outline the process and requirements for selection of architects, engineers, and construction managers. Attachment A summarizes the process. The process provides for the identification of the most highly qualified firms by a Professional Services Selection Committee that includes representatives from several District divisions and the community. Attachment C identifies the specific committee members participating in this selection and the organization represented by each.

A total of twenty-five architectural and twenty-four construction management firms responded to the solicitation included at Attachment B. Attachments D and E record the results of the Committee's evaluation of these firms at each phase of the process.

Staff has successfully concluded negotiations with the firms deemed most highly qualified by the Selection Committee to provide the required services. Based on the Selection Committee ranking and successful negotiations, staff recommends appointment of the firms and award of the corresponding fees as indicated in Attachment F.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

All Strategic Objectives

FINANCIAL IMPACT (Budgeted: Yes)

Project budgets are as follows: $3,173,000 for Trapnell, $2,449,000 for Brewster, and $2,520,453 for Seffner. These items are included in the District Capital Outlay: Local Millage for Trapnell, and Public Education Capital Outlay (PECO) Maintenance for Brewster and Seffner.

EVALUATION

SUBMITTED BY: Rory Salimbene, General Manager of Construction

Rory Salimbene
General Manager of Construction
(813) 272-4112
Cathy L. Valdes
Chief Facilities Officer
(813) 272-4004
A 6.06
Hillsborough County Public Schools (Florida) * Mtg.#20090421_348 * Section A Item# 6.06