Hillsborough County Public Schools Facilities
Action Item

DATE: Tuesday, May 19, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve Award of Contract for Heating, Ventilation and Air Conditioning (HVAC) Plant Replacements and Renovations at
Bing, Boyette Springs, Hunters Green and Schwarzkopf Elementary Schools

EXECUTIVE SUMMARY

On November 18, 2008, the Board appointed Carastro & Associates, Inc. to provide design services. The scope of work provides for the replacement of existing ice harvester cooling plants with new plants incorporating air cooled chillers and ice storage tanks at Bing, Boyette Springs, Hunters Green and Schwarzkopf Elementary Schools. The project also provides for the upgrade of energy management controls at each site, and energy efficient lighting retrofits at Boyette Springs, Hunters Green and Schwarzkopf. The Board has previously approved the purchase of major equipment for the project.

The project including several alternate items was advertised and bids received (see attachment). Four firms responded to the solicitation. Staff has confirmed that the low bidder for the combination of base bid and alternate items selected for implementation meets the qualifications prescribed in the solicitation. Award of contract as indicated in the attachment for the base bid and alternates selected for implementation to B & I Contractors, Inc. the low bidder, is therefore recommended.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

All Strategic Objectives

FINANCIAL IMPACT (Budgeted: Yes)

Total funds in the amount of $2,977,300 are included in the District Capital Outlay: Local Millage. The contract amount being awarded is $2,977,300.

EVALUATION

SUBMITTED BY: Alice Sutton, Project Coordinator

Rory Salimbene
General Manager of Construction
(813) 272-4112
Cathy L. Valdes
Chief Facilities Officer
(813) 272-4004
A 6.04a
Hillsborough County Public Schools (Florida) * Mtg.#20090519_351 * Section A Item# 6.04a