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Business
Action Item
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DATE: Tuesday, June 9, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #9060-EST Instructional Calculators (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Education Department to establish one year of fixed pricing for instructional calculators. This ITB may be renewed in two (2) one-year increments subject to negotiations. Award of this contract shall be to the lowest bidder for each line item, as specified in the bid. This recommendation has been reviewed by the General Directors of Middle School and Secondary Education. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted: Yes)
Funds of approximately $157,000 will be available in the Education Department budget for the purchase of instructional calculators.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:
Jean R. Bowman, General Manager, Procurement Department
Wynne Tye
Assistant Superintendent for Curriculum & Instruction
(813) 272-4221
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Gretchen Saunders
Chief Business Officer
(813) 272-4270
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A 5.13
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Hillsborough County Public Schools (Florida) * Mtg.#20090609_352 * Section A Item# 5.13
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