Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, June 9, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve the Recommendation Regarding the Purchase of "Plugged In Non-Fiction" Materials from Recorded Books, LLC (Sole-Source Provider) (Business Division)

EXECUTIVE SUMMARY

As required by School Board policy, when the amount of a purchase from a sole-source provider is $25,000 or more, the Board is to be notified. The requirement for requesting competitive solicitations for the purchase of any type of copyrighted materials including, without limitation, printed instructional materials, computer software, dvds, disc or tape recordings where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution, is waived, as authorized by Florida Department of Education rule 6A-1.012 purchasing policies.

The materials in question, "Plugged In Non-Fiction," are needed for the Intensive Reading A course, which is required for Level 2 students. The "Plugged In Non-Fiction" program provides non-fiction materials with the Florida Continuous Improvement Model lessons and assessments that are a mandated part of the course.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

The Supervisor of Middle and Secondary Reading, Ms. Lynn Dougherty-Underwood, has requisitions totaling approximately $325,000 waiting for approval from the School Board.

EVALUATION

SUBMITTED BY: Kenneth E Gerhart, Sr. Procurement Officer

Jean R. Bowman
General Manager, Procurement
(813) 272-4374
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.08
Hillsborough County Public Schools (Florida) * Mtg.#20090609_352 * Section A Item# 5.08