Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, July 14, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent


Accept the Lowest and Best Proposal Submitted by Buck's Wholesale Plumbing, Inc. – Request for Proposal (RFP) #8024-MST Plumbing Parts and Supplies (Business Division)


On February 11, 2009, the Procurement Department, in conjunction with the Maintenance Department, issued a Request for Proposal (RFP) for qualified firms to provide plumbing parts and supplies. The initial term of the contract is for one year from the date of award. This contract may be renewed for four (4) additional one-year periods, provided all terms and conditions remain unchanged and in full force and effect.

The following factors were considered when evaluating proposals: background of the proposer(s) and subcontractor(s), including professional qualifications and experience, references, scope of services, capability of proposer to meet district requirements, utilization of small businesses, demonstrated commitment to quality, and cost effectiveness of service. Proposals were accepted on March 17, 2009. The district utilizes two online vendor registration systems to notify potential bidders of opportunities. Through these systems, eight firms responded (Attachment A).

The evaluation process included a committee of district-level personnel (Attachment B). On May 7, 2009, the committee evaluated all the proposals based on stated RFP criteria (Attachment C) and selected three vendors to continue. All three vendors made presentations and were evaluated at the committee meeting on May 19, 2009. Upon completion of all phases of the RFP, the committee reviewed key points as a group, individually rated each firm for final compilation and ranking (Attachment D), and recommended Buck's Wholesale Plumbing Inc. for the award.


* Align financial resources to support the district’s strategic goals


Funds of approximately $500,000 were appropriated in the Maintenance Department budget for plumbing parts and supplies.


Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.05
Hillsborough County Public Schools (Florida) * Mtg.#20090714_356 * Section A Item# 5.05