DATE: Tuesday, July 14, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Contract and Purchase Order Approval Process That Will Facilitate the Award and Allocation of Funds in Accordance with the American Recovery and Reinvestment Act (ARRA) for Title I and the Individuals with Disabilities Education Act (IDEA), Part B Grants (Business Division)
The American Recovery and Reinvestment Act (ARRA) of 2009 provides funds for education with the short term goal of stimulating the economy and includes four guiding principles. In an effort to facilitate two of the guiding principals, spend funds quickly to save and create jobs and ensure transparency, reporting, and accountability, the following temporary procedure is proposed.
Authorize the Superintendent or designee to approve and execute contracts on behalf of the ARRA Economic Stimulus Funds for Title I and IDEA, Part B grants, so long as the obligation created does not exceed the applicable appropriation within the grant/budget and the contracts/purchase orders are otherwise in compliance with applicable district procedures, rules, and laws.
The Superintendent or designee shall report purchase orders in excess of $25,000, as soon as reasonably possible, by a written report issued to the Board at a public Board meeting.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted: Yes)
If approved, grant funds will be included in the divisional special revenue/federal programs budget: IDEA, Part B, ARRA - $44,805,774 and Title I - $33,995,808.
Performance evaluation measures are required as determined by the Florida Department of Education, Cash Advance and Reporting Disbursements System (CARDS).
Jean R. Bowman
General Manager, Procurement
Chief Business Officer
Hillsborough County Public Schools (Florida) * Mtg.#20090714_356 * Section A Item# 5.22