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Business
Action Item
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DATE: Tuesday, August 11, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Academic Superstore – Invitation to Bid (ITB) #9097-EST Language Learning Aids (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the English Language Learners Department (ELL) to establish fixed pricing for language learning aids. Award of this contract shall be to the lowest responsive and responsible bidder meeting specifications. This recommendation has been reviewed by the Supervisor of ELL. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted: Yes)
Funds of approximately $70,000 will be held in the ELL budget for the purchase of language learning aids. This represents an approximate savings of $12,000, as compared to current pricing.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:
Jean R. Bowman, General Manager, Procurement Department
Wynne Tye
Assistant Superintendent for Curriculum & Instruction
(813) 272-4221
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Gretchen Saunders
Chief Business Officer
(813) 272-4270
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A 5.08
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Hillsborough County Public Schools (Florida) * Mtg.#20090811_358 * Section A Item# 5.08
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