Hillsborough County Public Schools Business
Action Item

DATE: Thursday, September 3, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Gator Gypsum, Inc. - Invitation to Bid (ITB) #9071A-MST Acoustical Ceiling Tile (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Maintenance Department to establish fixed pricing for acoustical ceiling tile. This ITB may be renewed in four (4) one-year increments subject to negotiations. Award of this contract shall be to the lowest bidder for the overall group of items, as specified in the bid. This recommendation has been reviewed by the General Manager of Maintenance. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds will be available in the Maintenance Department budget for the purchase of acoustical ceiling tile. No quantities or dollar amounts were specified with this bid as items will be ordered on an "as needed" basis.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.06
Hillsborough County Public Schools (Florida) * Mtg.#20090903_360 * Section A Item# 5.06