DATE: Tuesday, November 3, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #9143-EST Televisions (Business Division)
This bid was prepared at the request of the Technology Services Department to establish fixed pricing for televisions. After the initial 18-month period, this bid may be renewed in four one-year increments subject to negotiations. Award of this contract shall be to the lowest bidder for each line item or group of items, as specified in the bid. This recommendation has been reviewed by the Information and Technology Services Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted: Yes)
Funds will be available in various district budgets as needed.
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
Jean R. Bowman, General Manager, Procurement Department
David J. Steele, Ph.D.
Chief Information and Technology Officer
Chief Business Officer
Hillsborough County Public Schools (Florida) * Mtg.#20091103_364 * Section A Item# 5.05