Action Item
|
Business
Action Item |
| DATE: | Tuesday, November 16, 2010 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Renew Existing Bid Submitted by All Phase Glass & Mirror Co., Inc. - Invitation to Bid (ITB) #8199A-MST Glass-Purchase, Repair and Installation (Business Division) | |
| EXECUTIVE SUMMARY | |
| On November 3, 2008, the Procurement Department, in conjunction with the Maintenance Department, issued an Invitation to Bid for glass-purchase, repair, and installation. The initial term for this award was from December 10, 2008 to December 9, 2009, with four additional one-year renewal options, negotiable yearly.
The supplier has agreed to renew for the period beginning December 10, 2010, and ending December 9, 2011, negotiated rates will allow an overall increase of 3.5%. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| These services are included in the Maintenance Department budget in an amount not to exceed $80,000. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Mina Kaeding, Senior Procurement Officer, Procurement Department | |
| Cathy Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 5.16 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20101116_431 (Board Meeting) * Section A Item# 5.16 | ||