Business
Action Item |
DATE: | Tuesday, November 16, 2010 |
TO: | School Board Members |
FROM: | MaryEllen Elia, Superintendent |
SUBJECT / RECOMMENDATIONS | |
Renew Existing Bid Submitted by Encore Broadcast Sales - Invitation to Bid (ITB) #9156-EST TV Studio Equipment (Business Division) | |
EXECUTIVE SUMMARY | |
On November 17, 2009, the Procurement Department, in conjunction with the Family and Consumer Sciences Department, issued an ITB for the purchase of TV Studio Equipment. The product on this bid is also used by the Library Media Services Department. The initial term of the contract was from December 9, 2009 through December 8, 2010, with four additional one-year renewal options.
The supplier has agreed to renew for the second year, beginning December 9, 2010 through December 8, 2011, with prices, terms, and conditions to remain unchanged. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications. |
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STRATEGIC OBJECTIVES | |
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
FINANCIAL IMPACT (Budgeted: Yes) | |
These funds will be included in the General Fund or Capital Outlay budget in an amount of approximately $115,000. | |
EVALUATION | |
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
SUBMITTED BY: Jean Bowman, General Manager, Procurement |
Wynne A. Tye | Gretchen Saunders | |
Assistant Superintendent, Curriculum and Instruction (813) 272-4221 |
Chief Business Officer (813) 272-4270 |
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A 5.20 | ||
Hillsborough County Public Schools (Florida) * Mtg.#20101116_431 (Board Meeting) * Section A Item# 5.20 |