Action Item
|
Business
Action Item |
| DATE: | Tuesday, December 7, 2010 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Renew Existing Bid Submitted by Various Vendors - Invitation to Bid (ITB) #8224 Custodial Equipment Repair and Parts (Business Division) | |
| EXECUTIVE SUMMARY | |
| On November 14, 2008, the Procurement Department, in conjunction with the Maintenance Department, issued an Invitation to Bid for custodial equipment repair and parts. The initial term for this award was from January 28, 2009 to January 27, 2010, with four additional one-year renewal options, negotiable yearly.
The suppliers have agreed to renew for the period beginning January 28, 2011, and ending January 27, 2012, with prices, terms, and conditions to remain unchanged. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| These services are included in the Maintenance Department budget in amount not to exceed $55,000. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Mina Kaeding, Senior Procurement Officer, Procurement Department | |
| Cathy Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| A 5.17 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20101207_432 (Board Meeting) * Section A Item# 5.17 | ||