HCPS FL Logo Business
Action Item
DATE: Tuesday, December 7, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Renew Existing Bid Submitted by Various Vendors - Invitation to Bid (ITB) #8086A-MST Grounds Maintenance Various Schools (Business Division)
EXECUTIVE SUMMARY
On July 17, 2008, the Procurement Department, in conjunction with the Maintenance Department, issued an Invitation to Bid for grounds maintenance of various schools.  The initial term for this award was from November 19, 2008 to November 18, 2009, with two additional one-year renewal options, negotiable yearly.

The suppliers have agreed to renew the period beginning November 19, 2010, and ending November 18, 2011; negotiated rates will allow an overall increase of 3% for Native Florida.  Sites and Utilities approved an increase for Williams Landscaping based on additional work at Strawberry Crest High School and Steinbrenner High School.  The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)
These services are included in the Maintenance Department budget in an amount not to exceed $368,000.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Mina Kaeding, Senior Procurement Officer, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.19
Hillsborough County Public Schools (Florida) * Mtg.#20101207_432 (Board Meeting) * Section A Item# 5.19