HCPS FL Logo Business
Action Item
DATE: Tuesday, February 22, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of Bid 11-0014-MR, Bleacher, Park and Playground Equipment between Miracle Recreation and the School District of Manatee County, Florida, for the Purchase of Playground Equipment and Repair (Business Division)
EXECUTIVE SUMMARY
The district will be utilizing the School District of Manatee County, Florida, (SDMC) agreement to purchase playground equipment and repair.  The initial term of the SDMC contract is from August 24, 2010 to August 23, 2013.   Applicable Florida Department of Education (FLDOE) 6A1.012 and district policy allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices. 

The Procurement Department and the K12 Physical Education and Health Supervisor plan to issue a Request For Proposal (RFP) this spring to cover the purchase, installation, and repair of playgrounds, playground mulch, and sun shades to replace this piggyback. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds of approximately $130,000 will be available in the General Fund districtwide until the new RFP is in place.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Wynne A. Tye   Gretchen Saunders
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
  Chief Business Officer
(813) 272-4270
    A 5.19
Hillsborough County Public Schools (Florida) * Mtg.#20110222_454 (Board Meeting) * Section A Item# 5.19