This bid was prepared at the request of the Maintenance Department to establish fixed pricing for signs, interior and exterior purchase, and installation when required.  Award of this contract shall be to the lowest bidder for each line item, as specified in the bid.  This recommendation has been reviewed by the Maintenance Department Managers.  A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for a one-year period beginning February 10, 2011.  All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent for four additional one-year periods, provided all terms and conditions remain unchanged.  

Funds of approximately $55,000 will be available in the Maintenance Department budget for the purchase and/or installation of interior and exterior signs. This contract will result in a reduction in cost of items previously purchased and Hillsborough County Public Schools will save an estimated $37,600 during the initial contract period.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.