HCPS FL Logo Business
Action Item
DATE: Tuesday, February 22, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of Bid 11-480-076, Catalog Discounts, Between Various Vendors and Pinellas County Schools for Catalog Discount Purchases (Business Division)
EXECUTIVE SUMMARY
Pinellas County Schools (PCS) has established a bid for firm percentage discounts off vendor catalogs for the purchase of materials and equipment.  Needed items will be purchased by the Exceptional Student Education (ESE) Department, utilizing previously approved American Recovery and Reinvestment Act (ARRA) funding for two of the three vendors per the attachment.  The initial term of the PCS award is from January 11, 2011 to December 31, 2014.  The Superintendent is authorized to approve the renewal for the terms of the specifications.

Applicable Florida Department of Education (FLDOE) 6A1.012 and district policy allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Grant funds of approximately $52,000 will be included in the ARRA-IDEA Curriculum and Technology budget.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Wynne A. Tye   Gretchen Saunders
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
  Chief Business Officer
(813) 272-4270
    A 5.18
Hillsborough County Public Schools (Florida) * Mtg.#20110222_454 (Board Meeting) * Section A Item# 5.18