Action Item
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Business
Action Item |
| DATE: | Tuesday, March 15, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bid Submitted by L & L Site Services, LLC - Invitation to Bid (ITB) #11019-MST Stormwater Drainage Systems - Renovation and Repair (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for the renovation and repair of various stormwater drainage systems throughout the district. Award of this contract shall be to the lowest responsive, responsible bidder, as specified in the bid. This recommendation has been reviewed by the Sites and Utilities Department Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. This contract may be renewed by the Superintendent per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds of approximately $325,000 will be available in the Sites and Utilities Department budget for the renovation and repair of stormwater drainage systems. Due to a reduction in several line item costs, the district will save $30,183 over the previous year's total expenditures for this service. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 5.11 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20110315_456 (Board Meeting) * Section A Item# 5.11 | ||