Action Item
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Business
Action Item |
| DATE: | Tuesday, April 5, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Renew the Existing Bid Submitted by Various Vendors - Invitation to Bid (ITB) #9158-EST Playground Mulch -Purchase and Installation (Business Division) | |
| EXECUTIVE SUMMARY | |
| On February 9, 2010, the Procurement Department issued an Invitation To Bid (ITB) to establish firm pricing for the purchase and installation of playground mulch. In the interest of playground safety, all materials used in and around play surfaces must comply with the American Society for Testing and Materials (ASTM), the International Play Equipment Manufacturers Association (IPEMA), and the American Disabilities Act (ADA) standards. Playground mulch is made of engineered wood fibers that knit together to form a surface soft enough to cushion falls, yet firm enough for wheelchairs. A patented drainage system protects the product from bad weather damage and avoids mud and puddles after a rain.
The initial term of the contract was from March 10, 2010 through March 9, 2011, with four additional one-year renewal options. The district is choosing to renew for a six-month period until a new ITB is issued. The suppliers have agreed to renew for a six-month period, beginning March 11, 2011 through September 10, 2011, with terms and conditions to remain unchanged. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| These funds will be included in the General Fund budget and Federal Headstart budget in an amount of approximately $85,000. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Wynne A. Tye | Gretchen Saunders | |
| Assistant Superintendent, Curriculum and Instruction (813) 272-4221 |
Chief Business Officer (813) 272-4270 |
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| A 5.12 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20110405_457 (Board Meeting) * Section A Item# 5.12 | ||