HCPS FL Logo Business
Action Item
DATE: Tuesday, May 3, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #11041-MST Custodial Supplies (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Custodial Operations Department to establish fixed pricing for the purchase of custodial supplies such as toilet tissue, paper towels, brooms, rags, mops, and mop buckets for use throughout the district.

Award of this contract shall be to the lowest responsive, responsible bidders.  This recommendation has been reviewed by the Custodial Operations Manager.  The initial term of this contract will be for a one-year period beginning May 4, 2011, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  This contract may be renewed by the Superintendent per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
The estimated annual contract total is between $900,000 to $1,000,000 and general funds will be available in supply budgets throughout the district.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.22
Hillsborough County Public Schools (Florida) * Mtg.#20110503_458 (Board Meeting) * Section A Item# 5.22