Action Item
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Business
Action Item |
| DATE: | Tuesday, May 17, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Proposal from eRate 360 Solutions, LLC - Request for Proposal (RFP) #11013-DST, Consulting Services for E-Rate Projects (Business Division) | |
| EXECUTIVE SUMMARY | |
| An e-rate consultant will ensure that all forms and e-rate related processes are in compliance with Universal Service Administrative Company regulations and changes, and assist the district with available services and products. They will also evaluate our status and develop strategies to maximize our access to funding.
On February 14, 2011, the Procurement Department, in conjunction with the Information and Technology Division, issued an RFP for consulting services for e-rate projects. The district's online vendor registration system was used to notify proposers of this opportunity. Six vendors responded and their proposals were evaluated by a committee of district personnel. The committee recommended awarding to eRate 360 Solutions, LLC, as the highest rated vendor. The initial term of this contract will be for one year beginning May 18, 2011, with four one-year renewals. All prices shall be firm against any increase for at least one year from effective date of the contract. The Superintendent is authorized to approve any extension agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds of approximately $20,000 will be available from various Information and Technology divisional budgets. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| David J. Steele, Ph.D. | Gretchen Saunders | |
| Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 5.15 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20110517_459 (Board Meeting) * Section A Item# 5.15 | ||