HCPS FL Logo Business
Action Item
DATE: Tuesday, June 14, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #11058-MST Concrete Installation, Repair and/or Removal (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Maintenance Department to establish fixed pricing for the removal, restoration, repair, and installation of concrete surfaces, as needed districtwide. These projects shall include sidewalks, curbs, gutters, and dumpster pads.

Responses were evaluated and factors, such as square-footage pricing and labor rates, were used in determining the three lowest scores.  To provide additional bidding opportunities for vendors, award of this contract shall be to the lowest bidder per maintenance area (Maintenance Central, Maintenance East, and Maintenance West).  Three Small Business Enterprise (SBE) vendors that are registered with the Office of Supplier Diversity will service the district.  The General Manager of Facilities Maintenance Support has reviewed this recommendation.

The initial term of this contract will be for a one-year period beginning July 21, 2011, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date. The Superintendent may renew this contract per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)

This contract will replace a contract that has been in effect for ten months.  The actual expenditures incurred during this time period is $310,627.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy L. Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.43
Hillsborough County Public Schools (Florida) * Mtg.#20110614_461 (Board Meeting) * Section A Item# 5.43