HCPS FL Logo Business
Action Item
DATE: Tuesday, July 26, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by QVS, Inc. - Invitation to Bid (ITB) #11073-DST Food Service Sanitation Program (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Student Nutrition Services Department to establish fixed pricing for a comprehensive food service sanitation program. 

The work to be performed under this contract consists of the direct delivery of chemicals and cleaning supplies to individual school sites, and includes related training.  Products include various cleaners, degreasers, and detergents.  All awarded products have been certified for use in the sanitation and cleaning program and are considered safe within a K-12 school environment.  Award of this contract shall be to the lowest responsive and responsible bidder as specified in the bid. This recommendation has been reviewed by the General Manager of Student Nutrition Services.  A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for a one-year period from August 6, 2011 to August 5, 2012, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds are available in the Student Nutrition Services Department budget for this program.  Expenditures were $131,518 for 2010/2011, and $128,148 for 2009/2010.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Gwendolyn L. Luney   Gretchen Saunders
Assistant Superintendent, Student Services and Federal Programs
(813) 272-4879
  Chief Business Officer
(813) 272-4270
    A 5.05
Hillsborough County Public Schools (Florida) * Mtg.#20110726_468 (Board Meeting followed by Public Hearing) * Section A Item# 5.05