HCPS FL Logo Business
Action Item
DATE: Tuesday, July 26, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Fourqurean Well Drilling - Invitation to Bid (ITB) #11080 MST Well and Pump-Repair and Installation (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for the repair of existing wells and the installation of new well and pump systems throughout the district. A well pump raises water from designated wells and delivers the water to storage tanks, where it is held under pressure until it is needed.  There are currently 12 drinking water wells and 130 irrigation wells throughout the district. 

Award of this contract shall be to the lowest responsive, responsible bidder as specified in the bid.  This recommendation has been reviewed by the Department Manager of Sites and Utilities. The initial term of this contract shall be for a one-year period beginning July 30, 2011, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures were $101,261 for 2010/2011, and $77,555 for 2009/2010.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.10
Hillsborough County Public Schools (Florida) * Mtg.#20110726_468 (Board Meeting followed by Public Hearing) * Section A Item# 5.10