Action Item
|
Business
Action Item |
| DATE: | Tuesday, July 26, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept and Contract with Edline - Renew the Request for Proposal (RFP) #9052-DST Gradebook with Parent/Student Access (Business Division) | |
| EXECUTIVE SUMMARY | |
| On April 2, 2009, the Procurement Department, in conjunction with the Information and Technology Division, issued a Request for Proposal (RFP) for qualified firms to provide a centralized, web-based, gradebook with parent/student access. The initial contract term was for three years, beginning July 14, 2009, with two additional one-year periods with prices subject to negotiations, provided all other terms and conditions remain unchanged. The initial annual cost for secondary schools was $165,000.
On September 21, 2010, the Board expanded the use of the Edline Gradebook to the elementary schools for an additional $130,072. This software provides teachers with access to the web-based Easy Grade Pro, customized to print elementary report cards, as well as add functionality that increases parent communication. The annual cost then increased to $295,072. Executive Summary continued on attachment. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds of approximately $324,000 are appropriated in the Information and Technology Division and the Supplemental Academic Instruction budgets. The Procurement Department and the vendor have negotiated a reduction of $14,400 over the original proposed fee. However, there is an increase of $28,928 over expenditures for 2010/2011, due to the addition of five technical schools and an increase of the per school rates to the elementary schools for additional features. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| David J. Steele, Ph.D. | Gretchen Saunders | |
| Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant 813-272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 5.17 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20110726_468 (Board Meeting followed by Public Hearing) * Section A Item# 5.17 | ||