Accept the Lowest and Best Bid Submitted by CCS Presentation Systems - Invitation to Bid (ITB) #11076-EST Projector Bulbs (Business Division)

This bid was prepared at the request of the Technology Repair and CCTV/LAN Departments to establish fixed pricing for the replacement of projector bulbs at schools and sites throughout the district. Award of this contract shall be to the lowest responsive, responsible bidder, as specified in the bid.  This recommendation has been reviewed by the acting manager of the Customer Service and Support Department. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

This bid required vendors to provide the best pricing for original equipment manufacturer (OEM) lamps.  OEM projector lamps are the highest quality available, since they come from the original manufacturer. Even though OEM equivalent lamps are built to be almost identical to OEM lamps, on the average, OEM lamps are going to have the highest probability for the longest lamp life.  The OEM lamps minimize task interruption and save time and money associated with the delivery and replacement of faulty lamps.  The Technology Repair, CCTV/LAN, and the Procurement Departments will continue to monitor the marketplace for future identification of high-quality equivalent lamps.

The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement.  The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.