Action Item
|
Business
Action Item |
| DATE: | Tuesday, November 8, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Piggyback of Contract #450-000-11- ACS, Maintenance, Repair Operational Supplies, and Related Services Between Grainger and the State of Florida, Department of Management Services (Business Division) Added Attachment | |
| EXECUTIVE SUMMARY | |
| The proposed State of Florida agreement is an Alternate Contract Source (ACS), whereby the State of Florida Department of Management Services (DMS) identifies and approves the ACS for use by Florida agencies. The contract was solicited by the State of Nevada on behalf of the Western States Contracting Alliance (WSCA) and subsequently adopted by the DMS. In accordance with F.A.C. 60A-1.047 Alternate Contract Sources of Commodities and Services, the DMS shall only approve those alternate contract sources that are cost effective and in the best interest of the State. Further information is provided on Attachment A.
If approved, the district will be utilizing the State of Florida agreement for the Facilities Division and school sites for purchase of maintenance, repair, and operation supplies. Items to be purchased include trash can liners, light bulbs, air conditioning supplies, safety supplies, and traffic cones. The DMS agreement is for a three-year initial term, September 2, 2011 to February 28, 2014, with an option to renew for three additional one-year periods. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $483,399 for fiscal year 2010/2011. Utilization of this contract will generate significant savings; for example, based on last year's usage the district will save approximately $19,245 on trash can liners. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Mina Kaeding, Senior Procurement Officer, Procurement Department | |
| Cathy Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 5.08R | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20111108_507 (Board Meeting) * Section A Item# 5.08R | ||