Action Item
|
Business
Action Item |
| DATE: | Tuesday, December 13, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bid Submitted by Austin and Associates - Invitation to Bid (ITB) # 11133-EST Marker and Tack Boards (Business Division) | |
| EXECUTIVE SUMMARY | |
| This ITB was prepared at the request of the Maintenance Department to establish a firm, fixed price for the purchase, removal, and installation of porcelain enamel marker boards and vinyl, fabric-faced, cork tack boards for use throughout the district. Porcelain enamel marker boards (dry erase whiteboards) are highly scratch resistant, allow nonpermanent marking and erasing of markings on their surface, and are regarded as the highest quality in the industry. The use of dry erase markers does not generate the dust that comes from using and erasing chalk, allowing their use in areas containing dust-sensitive equipment, and eliminates exposure to individuals who are allergic to chalk or are asthmatic. Tack boards allow for the attachment of items with tacks or push pins that can be easily removed and used repeatedly.
The initial term of this contract will be for a one-year period beginning December 14, 2011, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $76,586 for 2010/2011, and $160,379 for 2009/2010. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 5.37 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20111213_480 (Board Meeting) * Section A Item# 5.37 | ||