HCPS FL Logo Business
Action Item
DATE: Tuesday, January 24, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Renew the Existing Bid Submitted by PAETEC – Request for Proposal (RFP) #8221-DST Telecommunications Services (E-Rate) (Business Division)
EXECUTIVE SUMMARY
On February 10, 2009, the Board approved a Request For Proposal from qualified telecommunication service providers based on specifications provided by the Maintenance Department for E-RATE eligible, enterprise-wide telephone services for Hillsborough County Public Schools.

The initial term of the contract was from July 1, 2009 through June 30, 2012.  This contract may be renewed for three additional one-year periods, provided all terms and conditions remain unchanged and in full force and effect.  PAETEC's pricing will remain unchanged for the fourth year.  The Superintendent is authorized to approve the renewal agreement for the terms of specifications.

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)
Funds of approximately $1,200,000 are appropriated in the Maintenance Department budget for telephone service.
EVALUATION
Contract administration is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, The Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Kate Rouse, Senior Procurement Officer, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.12
Hillsborough County Public Schools (Florida) * Mtg.#20120124_491 (Board Meeting) * Section A Item# 5.12