HCPS FL Logo Business
Action Item
DATE: Tuesday, February 14, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of Invitation to Bid (ITB) #12-0108 Commercial Kitchen Refrigeration Maintenance and Installation Services Between The School Board of Sarasota County and Linc Service, LLC., and Invitation to Bid (ITB) #1110250 Cafeteria Refrigeration and Equipment Repair Between Orange County Public Schools and Ecolab, Inc. (Business Division)
EXECUTIVE SUMMARY
The district will be utilizing The School Board of Sarasota County and Orange County Public Schools ITB's for the Student Nutrition Services Department's  commercial refrigeration maintenance and installation services.  This includes walk-in freezers, walk-in coolers, reach-in freezers, reach-in coolers, ice machines, milk boxes, open-air drink coolers, frost-top serving counters, cold-pan serving counters in the self-contained kitchens, concession stands, culinary arts, and nurses’ stations.  Student Nutrition Services and the Air Conditioning and Energy Management Services Departments have issued a new Request for Proposal (RFP).  These agreements are to be utilized until evaluation and a recommendation for award of the RFP is determined and approved.     

Florida Department of Education (FLDOE) rule 6A-1.012 and district policy allow purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices.  The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures to date are approximately $298,170 for 2011/2012, and $609,182 for 2010/2011.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Gwendolyn L. Luney, Assistant Superintendent   Gretchen Saunders
Student Services and Federal Programs
(813) 272-4879
  Chief Business Officer
(813) 272-4270
    A 5.10
Hillsborough County Public Schools (Florida) * Mtg.#20120214_493 (Board Meeting) * Section A Item# 5.10